Keeping guests cool at your party or wedding

I know we don’t have many scorching hot days but as we’re in the middle of a little heat wave I thought it was time to pass on some top tips on keeping you and your guests cool.


Cooling Drinks – don’t under estimate how many soft drinks will be drunk on a hot day, yes your guests will still want the champagne but they invariably will want a refreshing and cooling drink in between. Think abut pink lemonade or cooling spritzers like Rhubarb, Orange & Ginger or Strawberry & Lime.


If yours is an outside ceremony have bottles of chilled water under guest seats, legally you cannot have anything alcoholic at this time.

When its time for dancing put a container with ice and bottled water near the dancefloor so guests can continue to stay rehydrated.

Ice Cream – One easy way to cool guests down is by offering them ice cream. This can either be at the welcome drinks or consider having it directly after the ceremony. In the past I’ve organised ice cream vans and trikes to be waiting outside the church for client weddings.


Survival Kit – if it is predicted to be a very hot day with risk of burning, provide some sun cream in a basket for guests to use. Also provide some facial wipes in the rest rooms so guests can cool themselves down. And hairbands, a guest may have decided to have their hair down but no doubt the heat will make them reconsider!

Fans – Thinking about buying some hand held fans for guests to use either during the ceremony or drinks reception.

Flip Flops – there is nothing worse than wearing heels on a hot day so spare a thought for your female guests. Consider purchasing some flip flops for when guests decide they must kick their heels off


Men’s Jackets – spare a thought for the male guests who invariably will be wearing a suit to a wedding. Let them know that after the ceremony jackets can be removed.

Shade is your friend – think abut what shade is available, if none then consider hiring a gazebo or chinese hat exactly for this purpose. Musicians will need shade when performing outside and some guests will appreciate not being in full sunlight.

Ventilation – ensure whether the wedding breakfast is in a marquee or venue you will want ventilation. So open windows, doors and marquee sides, ideally you want to create a cross breeze.

Be Cool – and if you want to bring a bit of cool into your event then think about supplying sunglasses for guests !


Photo Credits

Jasmine Jade

Simon Carr

Kerry Morgan

Contre Jour


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  1. Marquee Hire Guide on 8th July 2017 at 1:58 am

    A timely post as this summer is an absolute scorcher – marquees are a great choice for a flexible and cool event space. Thank you for sharing and I am sure the riggers would enjoy some of that ice cream!

    • bernadette on 8th July 2017 at 9:59 am

      I do feel for marquee riggers when they are building marquees in either heatwaves or torrential rain. Think ice cream is appreciated by everyone, guest or supplier 😉

  2. Pedro Bellido on 12th July 2017 at 4:28 pm

    Thank you for sharing this, it has given me a lot of inspiration!

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